Holidays and Leave

A leave of absence is an authorized absence from regular employment. Policy Statement #46: Leaves of Absence for Members of the Faculty specifies the conditions and procedures governing leaves of absence for members of the faculty at UNC Charlotte. Visit the Academic Personnel Procedures Handbook for more information.

Civil Leave is a type of paid leave provided to employees when serving on a jury or when subpoenaed as a witness (not related to their work).

Eligible Employees
Employees with full-time or part-time (half-time or more) permanent, probationary, or time-limited appoints are covered for non-job related civil leave.

Accounting for Time
In Kronos WFR, submit a time-off request using the category: CIVIL.

Leave shall be granted to faculty and staff for certain periods of service in the uniformed services. Please refer to the following resources for further information. State Human Resources.

Leave without pay may be granted to a eligible employee for various reasons, including family and medical leave, extended educational purposes, vacation, illness, workers’ compensation, military service or personal reasons. More information is available by reviewing PIM 05: Leave Without Pay.

There are times when an employee needs to be absent from work for a prolonged period of time due to a medical condition. The Voluntary Shared Leave Program provides the opportunity to donate leave to employees approved to receive leave because of a medical condition of the employee or member of their immediate family, that will require the employee’s absence for a prolonged period of time, resulting in a possible loss of income due to accumulated leave. More information is available here.

As a general rule, vacation and sick leave should only be taken after the leave has been earned. However, if warranted by individual circumstances, there is some flexibility, subject to approval by appointed authority, to accommodate advance leave requests when an employee does not have vacation, sick or bonus leave or compensatory time to cover their time off request. More information is available PIM 03: Advance Leave.

During the COVID-19 pandemic, the University implemented updates to work and leave provisions such as COVID-19 Booster Incentive Leave, paid work time for receiving the COVID-19 Vaccine, COVID-19 Paid Administrative Leave (PAL) and the COVID-19 Shared Leave Bank.