In recognition of the State’s diverse needs for volunteers to support schools, communities, citizens and non-profit organizations while recognizing the commitment of University employees to engage in volunteer service, UNC Charlotte offers eligible employees paid community service leave each year.
- Hours cannot be carried over from year to year.
- There is no payout for unused hours if an employee separates from the University.
- All employees must get approval from their supervisors to use community service leave.
- All types of CSL is credited to each eligible employee on Jan. 1 of each year.
- Newly hired employees are credited with leave upon their employment, prorated at two hours per month for the remainder of the calendar year.
Full-time permanent, probationary and time-limited SHRA, EHRA Non-Faculty, and EHRA 12-Month Faculty employees are eligible for leave. Part-time (half-time or more permanent, probationary and time-limited employees are eligible for leave at a prorated amount. Temporary and part-time (less than half-time), are not eligible.
Position Type | Community Service Leave | Literary CSL | Tutoring/Mentoring CSL |
Full-time: permanent, probationary, trainee or time limited | 24 hours a calendar year | Up to 5 hours a month not to exceed 45 hours a calendar year | 1 hour a week, not to exceed 36 hours a calendar year |
Part-time (half time or more): permanent, probationary, trainee or time limited | Prorated — equal to percentage of full-time amount | Prorated — equal to percentage of full-time amount | Prorated — equal to percentage of full-time amount |
Employees must enter their community service leave requests in Kronos WFR. When requesting the leave, you are required to include the following information in the comment section:
- Name of the school or organization and indication if it is a 501(c)3 agency or eligible human service organization
- Type of service/participation (i.e. meeting with your child's teacher, servicing food at the soup kitchen)
- Example: I volunteered with UNC Charlotte during the campus-wide service event. I helped assemble care packages for four local community partners.
Employees must provide supporting documentation to their supervisor if requested. Supervisors should review and approve/deny requests based on the information provided and University Policy, consulting with the Benefits Office as needed.
Eligible | Ineligible |
Conference with your child's teacher | Eating lunch with your child or grandchild |
Volunteering for a non-athletic school activity or function | Selling tickets or concessions at an athletic event |
Serving with no pay inside a polling facilitiy | Fundraising, campaigning or accepting pay for work for a political cause |
Working in a soup kitchen or homeless shelter | Fundraising or activities designated to actively promote religious beliefs |
Volunteering to provide service at an approved 501(c)3 agency or eligible human service organization (ex: Habitat for Humanity, American Cancer Society or a woman's shelter | Playing in a golf tournament or attending a luncheon |
Disaster relief with a recognized eligible organization (ex. American Red Cross) | Disaster relief with private industry (ex. local grocery store collecting bottles of water) |
Attending your child's K-12 graduation ceremony | Attending your child's college graduation, college tours or move-in |
Time spent training to be a volunteer | |
Time spent in administrative duties such as attending organization meetings, electing officials or attending social events sponsored by an organization | |