Community Service Leave

Employees volunteering second harvest food bank

In recognition of the State’s diverse needs for volunteers to support schools, communities, citizens and non-profit organizations while recognizing the commitment of University employees to engage in volunteer service, UNC Charlotte offers eligible employees paid community service leave each year.

Leave Overview
  • Hours cannot be carried over from year to year.
  • There is no payout for unused hours if an employee separates from the University.
  • All employees must get approval from their supervisors to use community service leave.
  • All types of CSL is credited to each eligible employee on Jan. 1 of each year.
  • Newly hired employees are credited with leave upon their employment, prorated at two hours per month for the remainder of the calendar year.
Eligible Employees

Full-time permanent, probationary and time-limited SHRA, EHRA Non-Faculty, and EHRA 12-Month Faculty employees are eligible for leave. Part-time (half-time or more permanent, probationary and time-limited employees are eligible for leave at a prorated amount. Temporary and part-time (less than half-time), are not eligible.

Amount of Leave
Position TypeCommunity Service LeaveLiterary CSLTutoring/Mentoring CSL
Full-time: permanent, probationary, trainee or time limited24 hours a calendar yearUp to 5 hours a month not to exceed 45 hours a calendar year1 hour a week, not to exceed 36 hours a calendar year
Part-time (half time or more): permanent, probationary, trainee or time limitedProrated — equal to percentage of full-time amountProrated — equal to percentage of full-time amountProrated — equal to percentage of full-time amount
Using Community Service Leave

Employees must enter their community service leave requests in Kronos WFR. When requesting the leave, you are required to include the following information in the comment section:

  • Name of the school or organization and indication if it is a 501(c)3 agency or eligible human service organization
  • Type of service/participation (i.e. meeting with your child’s teacher, servicing food at the soup kitchen)
  • Example: I volunteered with UNC Charlotte during the campus-wide service event. I helped assemble care packages for four local community partners.

Employees must provide supporting documentation to their supervisor if requested. Supervisors should review and approve/deny requests based on the information provided and University Policy, consulting with the Benefits Office as needed.

Examples of Eligible and ineligible Activities
Conference with your child’s teacherEating lunch with your child or grandchild
Volunteering for a non-athletic school activity or functionSelling tickets or concessions at an athletic event
Serving with no pay inside a polling facilitiyFundraising, campaigning or accepting pay for work for a political cause
Working in a soup kitchen or homeless shelterFundraising or activities designated to actively promote religious beliefs
Volunteering to provide service at an approved 501(c)3 agency or eligible human service organization (ex: Habitat for Humanity, American Cancer Society or a woman’s shelterPlaying in a golf tournament or attending a luncheon
Disaster relief with a recognized eligible organization (ex. American Red Cross)Disaster relief with private industry (ex. local grocery store collecting bottles of water)
Attending your child’s K-12 graduation ceremonyAttending your child’s college graduation, college tours or move-in
 Time spent training to be a volunteer
 Time spent in administrative duties such as attending organization meetings, electing officials or attending social events sponsored by an organization

NC Office of Human Resources Policy: Community Service Leave

NC Office of Human Resources Policy: Community Service Leave- Literacy, Tutoring and Mentoring

Employees volunteering