Vacation Leave
Paid vacation time allows employees to renew themselves physically and mentally and to remain fully productive employees. UNC Charlotte encourages employees to request and use their earned Vacation Leave with supervisor approval during the year to achieve this goal.
Leave Overview
Vacation Leave is credited to eligible employees who are in pay status (working, on paid leave or on workers’ compensation leave) for one-half or more of the regularly scheduled workdays and holidays in the pay period in accordance with the provisions outlined below. Eligible employees are granted leave based on position type and length of total State service. Only up to 240 hours of Vacation Leave can be carried over year to year or are paid out upon separation. The cap of 240 hours carry over is prorated for permanent part-time employees, and permanent full-time employees working less than 12 months.
Eligible Employees
Full-time permanent, probationary and time-limited SHRA, EHRA Non-Faculty and EHRA 12-month Faculty employees are eligible for leave. Part-time (half-time or more) permanent, probationary and time-limited employees are eligible for vacation leave at a prorated amount. Temporary and part-time (less than half-time) are not eligible for leave. 9-month Faculty members earn no annual leave or sick leave.
Leave Accrual Rates
SHRA employee accrual rates:
| Years of Service | Days per Year | Hours per Year |
| Less than 5 years | 14 | 112 |
| At least 5 years but less than 10 years | 17 | 136 |
| At least 10 years but less than 15 years | 20 | 160 |
| At least 15 years but less than 20 years | 23 | 184 |
| 20 years or more | 26 | 208 |
EHRA employee accrual rates:
| Position | Days per Year | Hours Per Year |
| Senior Administrators (Tier 1) | 26 | 208 |
| Senior Administrators (Tier 2) | 24 | 192 |
| EHRA Staff | 24 | 192 |
| EHRA 12-Month Faculty | 24 | 192 |
Accumulation
On Dec. 31 of each year, if you have accumulated more than 240 hours of Vacation Leave, the amount of hours above 240 will be converted to Sick Leave so that only 240 hours of vacation leave are carried forward to Jan. 1 of the next calendar year. The cap of 240 hours carry over is prorated for permanent part-time employees, and permanent full-time employees working less than 12 months.
Using Vacation Leave
Vacation Leave may be used with supervisor approval for:
- vacation
- other periods of absence for personal reasons
- absences due to adverse weather conditions
- personal illness (in lieu of sick leave)
- illness in the immediate family,
- time lost for late reporting
- donations to an employee who is an approved voluntary shared leave recipient
To use Vacation Leave, make a request in Kronos WFR under the category VACATION.
Unused Vacation Leave Upon Separation
Eligible vacation leave will be paid in a lump sum (within three pay periods following the last regular paycheck), not to exceed 240 hours (pro-rated based on FTE).