Flexible Work Renewal Requirements

Wednesday, August 9, 2023

We are now coming to the end of the first full year of implementing the University's Flexible Work and Telework Arrangements for SHRA and EHRA Non-Faculty Employees.

Existing telework/remote agreements must be reviewed at the beginning of each academic year by the manager/supervisor by Sept. 1. Employees will complete and sign a shortened version of the telework/remote work renewal agreement to streamline the renewal process and forward it to their current manager for approval.

The renewal requirement will only apply to employees who have remote/telework agreements on file in HR that expire on or before Aug. 31, 2023. These employees will receive an email notification from Human Resources with a link to the renewal form. The start date for the renewal agreement will be Sept. 1, 2023. The renewal form will remain effective for up to 12 months (between Sept. 1-Aug. 31 annually).

Employees should only use the renewal form if there are no changes required to the existing telework/remote work arrangement. If there are any changes to the Teleworking/Remote Work Agreement, including changes to the employee's Teleworking or Remote Work location, department or number of days, a new Telework/Remote Work Agreement/Request Form must be submitted.

As a reminder, employees currently working a remote/telework arrangement are required to have a formal written Telework/Remote Work Agreement on file in HR if the arrangement lasts longer than 30 days. When completing the Telework/Remote Work Agreement Form, the end date will always be Aug. 31 of the following year. The Telework/Remote Work Agreement Form can be found in University Policy 101.22, Flexible Work Arrangements for SHRA and EHRA Non-Faculty Employees, at legal.charlotte.edu/policies/up-101.22. More information can also be found on the Human Resources website.