Before You StarT
Before starting work and joining us on campus, all faculty, staff and non-student temporary employees must complete all five steps below.
(Student workers: Visit this Canvas site for more information on the student employment process.)
If you have a Social Security Number and you will work on campus: Complete you I-9 by visiting this website.
If you do not have a Social Security Number and must apply for one: Complete this form here.
If you are out of state and your position has been approved as designated as fully-remote: Complete this form.
Review instructions on how to complete the new hire paperwork. Your NinerNET account must be activated and you will need your ID number to access these forms.
Foreign National Employees only:
- After completing your forms, download these tax forms, complete the forms and submit them to the Tax Office.
- Email the Tax Office (firstname.lastname@example.org) to schedule your appointment to submit the tax forms. Failure to meet with the Tax Office may result in incorrect taxes being taken out of your paycheck.
- Obtaining your SSN: New Faculty/Staff can take their employment agreement to the Social Security Administration to apply for your SSN. Social Security Office Locator.
Schedule an appointment on the HR calendar here.
Steps one and two must be completed before scheduling your appointment.
If you are unable to schedule an appointment, walk-in hours for new hires are Monday - Friday, 8 a.m. - 9 a.m. and 4 p.m. - 4:45 p.m.
Example of List A documents include: US Passport, Permanent Resident Card, Employment Authorization Card - Only one document needed
Example of List B AND C documents: List B (Driver license/State ID/UNC Charlotte ID) AND List C (Birth certificate, Social Security card)
Foreign Nationals need to present: Passport, current I-94, AND I-20 or DS-2019 - All documents needed
Note: You must provide unexpired/original document(s). No photocopies or pictures of documents can be accepted. See the full list of acceptable documents here.
Once you have forwarded the email to your department, the process is complete.
Please note: Tax allowances will default to single/zero for US Citizens and Permanent Residences. Should you wish to change your form W-4 and/or form NC-4 to something other than single with zero allowances, you can now do so online by following the FAQ located here.
Notice About Social Security Cards
Please note that the University strongly recommends that each employee present his/her original Social Security card to assure accurate payroll tax and retirement system reporting. If possible, please bring your original Social Security card, or official proof of application, when you visit the Human Resources department for your initial employment processing. If you are unable to locate your card, you may apply for a duplicate card by visiting your local Social Security Administration. Use this link for information on obtaining a new or replacement Social Security Card.
New Online Services for NC residents: The Social Security Administration expanded online services for residents of North Carolina available through my Social Security portal at https://www.ssa.gov/myaccount/. North Carolina residents can use the portal for many replacement Social Security number (SSN) card requests.
Please review our Statement of Purpose on why we request your Social Security Number.