For Employees Overview

Important information and procedures for faculty can be found in the Academic Personnel Procedures Handbook.

The Office of Diversity and Inclusion (ODI) at UNC Charlotte was created in the fall semester of 2020 by Chancellor Gaber as a culmination of (a) the collective and ongoing efforts of engaged members of our campus community advocating for diversity and inclusion leadership, (b) institutional surveys and self-studies among campus stakeholders to identify needs and (c) a continued multi-year university-wide effort to address diversity, equity and inclusion at UNC Charlotte. Learn more about the Office of Diversity and Inclusion.

The University of North Carolina at Charlotte is subject to certain nondiscrimination and affirmative action recordkeeping and reporting requirements in accordance with the Americans with Disabilities Act, and Sections 503 and 504 of the Rehabilitation Act of 1973 (as amended), for civil rights enforcement purposes. As a result of new regulations, the University is required to survey our current employees.

It is the policy of the University not to discriminate against any employee or applicant for employment because they are a qualified individual with a disability. It is also the policy of the University to take affirmative action to employ all persons regardless of their status as qualified individuals with disabilities, and to base all employment decisions only on valid job requirements.

This policy applies to all employment actions, including but not limited to, recruitment, hiring, transfer, promotion, demotion, layoff, recall, termination, rates of pay or other forms of compensation, at all levels of employment.

The University of North Carolina at Charlotte invites applicants and employees to self-identify their status as an individual with a disability. The submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. Any information obtained will be kept confidential and may only be used in accordance with the provisions of applicable federal, state and local laws and regulations.

Applicants and employees may voluntarily self-identify their disability status at any time. Applicants may provide this information through the University’s online application process. Employees may voluntarily provide this information by filling out the form below. Once you have filled out your form, you can bring it to King 228, send it through campus mail to River Peebles in the Human Resources Department, or email it to River Peebles at rrpinkha@charlotte.edu.

We are required to periodically resurvey current employees every five years. If you would like to request a reasonable accommodation, please contact the Employee Relations unit at 7-0658, or via email at ckedward@charlotte.edu.

Voluntary Self-Identification of Disability Form

The University of North Carolina at Charlotte is committed to equal opportunity and affirmative action in all aspects of employment for qualified protected veterans. We ask that you please consider completing this Invitation to Voluntarily Self-Identify Veteran Status to help us fulfill our commitments to equal opportunity and affirmative action and to meet our obligations as a government contractor under the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). VEVRAA requires us to take affirmative action to employ and advance in employment protected veterans.

While the University is required by VEVRAA to submit an annual report to the U.S. Department of Labor identifying the total number of employees who are “protected veterans” based on the categories listed below, submission of this information is voluntary on your part and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in a manner consistent with VEVRAA.

Invitation to Voluntarily Self-Identify Veteran Status Form

Employees may voluntarily provide this information by filling out the form above. Once you have filled out your form, you can bring it to King 228, send it through campus mail to River Peebles in the Human Resources Department, or email it to River Peebles at rrpinkha@charlotte.edu.

This infographic is designed to help veterans quickly navigate the “protected veteran” categories to determine their eligibility for coverage under the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA). Am I a Protected Veteran?

UNC Charlotte recognizes that flexible work arrangements can benefit both the University and our employees by enhancing productivity while providing for workplace flexibility. Though these arrangements are not feasible for all employees, we understand that in many circumstances they can promote employee recruitment, retention, morale, and quality of life; promote general work efficiencies; ensure business continuity; and improve environmental sustainability and space utilization. More information on our Flexible Work Policy. 

A request to change your legal name in the UNC Charlotte Banner System can be made online, or in person, at the appropriate office.

If you are an employee (faculty, staff, or student), federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must complete the Employee Name Change form in DocuSign, along with a copy of your social security card, marriage license, divorce decree, or legal name change paperwork and/or present your social security card which reflects your new legal name to the Human Resources Office in the King Building, 2nd floor, Room 222.

If you are a student and are not employed with the University, please complete the Demographic Change Request form. Upload that form, along with a copy of your social security card, marriage license, divorce decree, or legal name change paperwork via our secure document upload process. If you are an international student, name changes can be made from your passport. For in-person submissions, you may submit to Niner Central at 380 Cone Center.

If you have not requested a change of name with the Social Security Administration, please apply for a new social security card at the nearest Social Security Administration Office. (Note: You will need to bring an original legal document reflecting your new name to support your request for the name change. Examples of accepted legal documents include a birth certificate, marriage license, divorce decree, etc.) Once you receive your new Social Security card, please bring it to the appropriate office.

For questions, please do the following:
1) Students: Call Niner Central at 704-687-5505
2) Employees: Call Human Resources at 704-687-0669

Note: For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, click here.

For more information about how former employees can change their address, please refer to How does a former employee change their mailing address?

For more information about how former employees can update their preferred email address, please refer to How does a former employee update their preferred email address?