Separations

Permanent and/or Temporary (Non-Student) Positions

Full Separation (all UNC Charlotte positions) - Actions Needed

Employee

Please note situations below when employees should not complete the online separation form and instead reference the other instructions on this webpage:
  • Retirement:  reference Retirement Planning 
  • Changing positions within UNC Charlotte
  • Partial separation
  • Student separation
  • Reference How to submit an Employee Separation Form? for guidance on completing the form
  • Notice: Employee must be present on the last day of work. It is expected that all employees give a minimum of a two-week notice (excluding holidays or scheduled leave) prior to leaving employment. If this is not possible due to circumstances, please provide a reason under "Additional Comments" on the separation form. All FLSA non-exempt employees must complete timesheets in Kronos through the day of separation. All FLSA exempt employees must ensure all leave requests are submitted and approved in Kronos through the day of separation. Any delays in either of these items may delay final payouts to the employee. 
  • View your current benefits and pay information
  • Change the ownership of any Dropbox shared folders to another manager in consultation with your direct supervisor
  • Prior to separation: Log into https://my.charlotte.edu/ using your current password
  • After separation, follow the instructions below:
  • Reference the Benefits Off-Boarding document for coverage end dates and vendor contact information
  • Complete the Exit Interview Survey to provide feedback to the University
  • Keep your address up to date.  It is used for your W2 and 1095 C forms (ACA verification of coverage)
  • Return any library books
  • Return all keys assigned to the Lockshop before leaving the University
  • Return any other UNC Charlotte equipment or property to your supervisor
  • Ensure your leave usage is up-to-date in the University timekeeping and leave system (Kronos)

Supervisor

  • Instruct employees to complete the Employee Separation Form (includes an option to submit a letter of resignation)
    Please note situations below when employees should not complete the online separation form and instead reference the other instructions on this webpage:
    • Retirement: reference Retirement Planning 
    • Changing positions within UNC Charlotte
    • Partial separation
    • Student separation

Business Officer/Department Administrator

  • Instruct the employee or supervisor to complete the Employee Separation Form (includes the option to submit a letter of resignation) or follow other instructions on this webpage based on the type of separation/position change.
  • Take additional actions noted below based on the type of position:

Position Type

Additional Action Needed

Faculty

Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources

Staff Exempt from Human Resources Act (EHRA)

Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources

 

Subject to the Human Resources Act (SHRA)

No additional form is needed

 

Partial Separation - Actions Needed

Employee

  • Consult with your supervisor for instruction
  • Do not use Employee Separation Form

Supervisor

Business Officer/Department Administrator

Position Type

Additional Action Needed

Faculty

Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources

Staff Exempt from Human Resources Act (EHRA)

Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources

Subject to the Human Resources Act (SHRA)

Instruct the supervisor to complete the Notice of Partial Termination for SHRA Employees

Retirements:

Changing Positions within UNC Charlotte:

Separating from Student Position(s):

  • Contact departmental administrator

Questions: