Family Medical Leave Act

Employers have a responsibility to make employees aware of their rights under the federal Family Medical Leave Act (FMLA).  Supervisors and employees also share in responsibility to ensure compliance with FMLA regulations and the University's policies.  Below is a summary of the FMLA benefits and important reminders for supervisors and employees.

FMLA Summary

  • FMLA and shared leave are available to employees for authorized medical, compelling family and certain military reasons that force an employee to be absent for an extended period of time (more than three days) and for frequent intermittent absences. 
  • FMLA provides employees up to 12 weeks of unpaid job protection, based on eligibility.
  • Available FMLA leave is determined by reviewing any FMLA  leave taken by the employee within the prior 12 months.
  • Employees may be able to use their eligible leave (including sick, vacation, bonus and voluntary shared leave) concurrently while approved for FMLA to remain in a paid status.

Supervisor Actions

  • Reference the Benefits Forms webpage and provide the designated resource guide and forms to employees, who are on leave (paid or non-paid) for more than three days due to their own serious medical condition, or to care for an immediate family member.
    • Extended Leave of Absence Resource Guide and forms (12-month FMLA)
    • Extended Leave of Absence Resource Guide and forms (9-month faculty FMLA)
  • When in doubt, give the employee the guide and forms to complete. It does not matter if the employee has sufficient leave to cover the time or has requested to work remotely for the time they may be absent from work. The paperwork must be completed if the employee is going to be out of the office for more than three days.

  • Complete the certification of leave balances/approval of shared leave form, contained in the guide, and forward it to the Benefits Office in the King Building, Room 207.
  • Do not allow employees out due to their own serious medical condition to return to work (in any capacity), without a fitness for duty form that has been approved by the Benefits Office. Send any received fitness for duty forms to the Benefits Office for review and approval before allowing an employee to return to work in any capacity.

Employee Actions

  • Reference the Benefits Forms webpage to obtain and complete all required forms in the designated guide and return the documents to the Benefits Office.
    • Extended Leave of Absence Resource Guide and forms (12-month FMLA)
    • Extended Leave of Absence Resource Guide and forms (9-month faculty FMLA)
  • Complete the paperwork 30-days in advance -- or as soon as possible in an emergency.
  • If out due to your own serious medical condition, provide a fitness for duty form to the Benefits Office for review and approval before returning to work in any capacity.  If restrictions are included, additional information may be requested to make a determination about returning to work. 

Resources